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EHCP Drafts in Minutes with AI.

The Agilisys EHCP tool gives time back that can be spent on things that truly matter – improving the lives of children and young people. Experience the power of AI in creating EHCPs to produce a first draft for the caseworkers to review. 
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Impact so far

Hours Saved
0 +

110+ working days back in the hands of frontline staff.

Indicative Savings
£ 0 Mn

From faster drafting to reduced reliance on agency staff, the tool delivers financial value for councils.

Children Supported
0 +

Every plan completed faster means a child gets the help they need, sooner.

How does the Agilisys EHCP tool work?

Upload professional advice and create your first EHCP draft in minutes!

Our Agilisys EHCP tool brings together insights from professional reports, analyses them using AI, and drafts personalised, high-quality EHC Plans - cutting down the time spent on manual writing and giving SEND teams more capacity to focus on children and families.

Enabling caseworkers to focus on supporting children, young people, and families

Saving 6+ hours on average per EHCP

Spending more time with children and families and understanding their needs and goals.

Consistently high-quality, personalised care plans

Quality assurance for EHCP drafts with the ‘citations’ functionality allowing instant quality checks of the EHCP.

Supporting, not replacing, SEND workers

SEND caseworkers have full ownership of the EHCP draft with the right support at every step of the drafting journey.

Designed by SEND professionals,

for SEND professionals

80 % Reduction in EHCP drafting time

High quality EHCP drafts that capture every detail in minutes

The tool has been carefully developed with local authorities to capture key points from all supporting professional advice that is included in an EHCP.

Fully customised to be consistent to individual Local Authority’s needs and templates

This includes both the content of the plan and the format template of the plan.

Citations to reference all parts of the EHCP draft to professional advice

Helping caseworkers to edit and review, reducing time to cross-check the plan, and refer to professional advice.

Quality assures the EHCP draft and supporting professional advice

Improving quality to ensure it meets best practice and qualifying criteria to deliver better plans.

Effortlessly fits into existing workflows, with an easy to use interface

The tool runs in a web app and works on any device. No software download or installation is required, and it works on Microsoft, Apple, and Android products.

Gold standard data protection and compliance.

ISO 27001 certified. All data is processed within the EU. All data is stored in the UK. No data is stored by or used for training AI models.

Loved by
Local Authorities and caseworkers

“The tool is saving me hours on every plan. I can finally spend more time with families.”

– SEND Caseworker, Pilot Council

“It doesn’t replace me – it empowers me.”

– SEND Lead, Pilot Council

“The tool has made the quality better”

– SEND Caseworker, Pilot Council

“I do not think I can go back to not using the tool.  I have become reliant on it now.”

– SEND Caseworker

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Developing solutions for Local Government since 1998

Agilisys is a leader in digital innovations for health and public sector, working with over 120 public sector organisations across the UK, saving local government over £1 billion.

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FAQs

Yes. The Agilisys EHCP Tool has been co-developed with local authorities to ensure that all Education, Health and Care Plans generated meet statutory deadlines and are fully compliant with SEND Code of Practice requirements. Each plan includes structured sections aligned with DfE guidance and local templates.

The tool uses AI to analyse and extract relevant information from professional reports and automatically generate citations for every section. Caseworkers have full control over editing, and built-in quality assurance features flag missing or weak sections -supporting consistency, compliance and improved outcomes.

Absolutely not. The tool is designed to support-not replace the SEND professionals. It drafts a high-quality first version of an EHCP, allowing caseworkers to focus on refining and personalising the plan using their expertise. Final review and submission always rest with the practitioner.

All data is encrypted in transit and at rest, stored in UK data centres, and processed under strict ISO 27001-certified standards. No data is ever used to train third-party AI models.

We usually see teams upskilled and trained on the tool in a matter of weeks. A dedicated Agilisys implementation team supports configuration, integration with local templates, user training, and ongoing support.

Yes. The tool is fully customisable to your local EHCP structure, formatting requirements, and professional advice templates. It fits seamlessly into your existing workflows and supports 'Single Sign-On' log in so individuals can easily access the plans they run

To configure the tool for the trial phase, 5 sample data sets will be required from the council. Agilisys have suitably trained and security checked staff available to anonymise these data sets if the council are in agreement to provide non anonymised data. The council will be notified to review the anonymised data sets and if no feedback is received within 48 hours, the data will be shared with developers to start the configuration. Alternatively, the council can anonymise the data sets before sharing with Agilisys Transform and further guidance can be provided for this. No original data will be used at any stage for the configuration, testing or development of the tool. The relationship between Agilisys and the council, regarding the aforementioned data sets shall be governed by the Agilisys Data Sharing Terms which are linked on the footer of the site.